Occupational Health and Safety (OHS) Policy

Occupational Health and Safety (OHS) Policy

1. Purpose

This Occupational Health and Safety (OHS) Policy outlines [SHAUN PARKER & COMPANY LIMITED]’s commitment to ensuring a safe, healthy, and supportive environment for all workers, contractors, volunteers, and visitors involved in our not-for-profit dance company’s operations. We are dedicated to fostering an organisational culture that prioritises health and safety as a cornerstone of our practices, in compliance with the Work Health and Safety Act 2011 (WHS Act) and the Work Health and Safety Regulations 2011.

2. Scope

This policy applies to all employees, contractors, volunteers, students, performers, audience members, and visitors engaged in activities conducted by [SHAUN PARKER & COMPANY] across all locations, including studios, performance venues, and community engagement spaces.

3. Policy Statement

[SHAUN PARKER & COMPANY] recognises the inherent risks associated with the performing arts and is committed to:

• Eliminating or minimising hazards wherever reasonably practicable.
• Promoting health and wellbeing through proactive measures.
• Providing training and resources to enable all stakeholders to perform their roles safely.
• Ensuring compliance with relevant laws, regulations, and industry standards, including those outlined by Live Performance Australia (LPA).

4. Responsibilities

4.1 Management

• Demonstrate leadership and commitment to OHS principles.
• Provide appropriate resources, training, and support to implement this policy effectively.
• Conduct regular risk assessments and reviews to identify and control hazards.
• Ensure all OHS procedures align with legal and industry requirements.

4.2 Employees and Contractors

• Take reasonable care for their own health and safety and that of others.
• Comply with all safety protocols and report hazards or incidents promptly.
• Participate in required OHS training and initiatives.

4.3 Volunteers and Visitors

• Adhere to safety instructions and guidelines provided.
• Report any hazards or concerns to designated personnel.

5. Hazard Identification and Risk Management

[SHAUN PARKER & COMPANY] adheres to a structured risk management process that includes:

1. Identifying Hazards: Regularly inspect studios, rehearsal spaces, performance venues, and equipment for potential hazards.
2. Assessing Risks: Evaluate the likelihood and severity of harm.
3. Controlling Risks: Apply the hierarchy of controls to eliminate or minimise risks, prioritising elimination and substitution where feasible.
4. Reviewing Controls: Regularly review and update risk controls to ensure effectiveness, particularly after incidents or changes in processes.
5. Specific Safety Practices

6.1 Performance and Rehearsal Safety

• Ensure appropriate floor surfaces to prevent slips and falls.
• Conduct warm-up and cool-down routines to minimise physical strain.
• Use approved safety equipment for aerial or high-risk choreography.

6.2 Rigging and Stage Equipment

• Engage licensed professionals for rigging and stage machinery installation.
• Conduct pre-event inspections of all rigging and temporary structures to ensure stability and compliance with engineering standards.

6.3 Hazardous Substances and Special Effects

• Maintain a hazardous chemicals register and Safety Data Sheets (SDS) for all substances.
• Ensure safe use of pyrotechnics, atmospheric effects, and special props under controlled conditions.

6.4 Electrical and Mechanical Safety

• Ensure all electrical equipment is tested and tagged.
• Implement lockout procedures for maintenance of stage machinery and automation systems.

6.5 First Aid and Emergency Preparedness

• Maintain accessible and well-stocked first aid kits at all venues.
• Train key personnel in first aid and emergency response protocols.
• Develop and communicate emergency evacuation plans for all performance and rehearsal venues.

7. Health and Wellbeing

(SHAUN PARKER & COMPANY) supports the physical and mental wellbeing of its personnel by:

• Providing access to counselling and support services.
• Encouraging open communication to address workplace stress or concerns.
• Promoting work-life balance and flexible scheduling where possible.

8. Consultation and Communication

[SHAUN PARKER & COMPANY] fosters a culture of collaboration through:

• Regular OHS Committee meetings to discuss and resolve safety concerns.
• Consulting with workers on safety matters and involving them in decision-making.
• Providing clear and accessible information about OHS policies and procedures.

9. Training and Competency

[SHAUN PARKER & COMPANY] is committed to ensuring all personnel are equipped with the necessary skills to perform their roles safely. This includes:

• Induction training for new employees and contractors.
• Specific training for high-risk activities, including aerial work, stage machinery operation, and special effects management.
• Ongoing professional development opportunities to maintain competency.

10. Monitoring and Continuous Improvement

[SHAUN PARKER & COMPANY] will:

• Conduct regular audits and reviews of OHS practices to identify areas for improvement.
• Investigate incidents thoroughly and implement corrective actions.
• Stay updated on legislative changes and industry advancements to maintain best practices.

11. Non-Compliance

Failure to comply with this policy and associated procedures may result in disciplinary action, up to and including termination of employment or engagement.

12. Policy Review

This policy will be reviewed annually or following significant changes to ensure it remains relevant and effective.

13. Approval and Endorsement

This policy is approved by the Board of [SHAUN PARKER & COMPANY].